Finding a good event venue in a country as big as Ghana is a huge task. There is a lot to consider and a lot to take into account. You need to make sure that you have a venue that is attractive to your clients, a venue that is within your budget, and a venue where you can comfortably hold your event.
Provided you have already identified the type of event planned and its purpose, this roadmap will help you choose the perfect event space.
Know Your Targeted Audience
When searching for the best event venues in Ghana, start by looking for the most relevant venues that are likely to fit your event theme or niche. The best way to find the most relevant event venue is by knowing your target audience. Most people are aware of this, but pays little attention to it.
You can ask yourself what kind of people would be interested in your business. If you’re a wedding planner, then your target audience is most likely newlyweds. If you’re a gym, then your target audience is most likely people who are health-conscious and people who want to get fit. Once you know who your target audience is, then you can start thinking about where you can find the best event venues in Ghana.
Selecting Date for Event
When planning for an event venue, choosing a flexible date should be an important part of the process. This may not seem like much of a consideration, but it can make all the difference in the acquisition of the perfect venue for your event. You need to start planning the venue and know where you or the client are flexible. Here are some questions to consider:
- When are your guests most likely to be available to attend based on your schedules?
- What venues have adequate and available spaces for these times?
- When is the best time for your management team to host the event?
Check Out for Different Locations
When you are planning for your next event such as business conference or seminar, you want to be sure that you will be able to find the best event venues in Ghana for your business and for your audience. The number of event venues in Ghana is growing and there are now a lot of choices for you to consider. You can find event venues in all major cities.
Check Out some event locations in Accra
Find the Right Room Space Type
When planning an event, you must consider the size and layout of the venue that will accommodate your type of event. Will your event require a dance floor? Do you need a speaker’s podium or a projector screen? What about tables? You must make sure there is enough space for everything you need as well as people to sit if it’s a dinner event. Know how many people can be present at any given time and ask the venue if they have limitations on how many may attend. In addition, here are some of the top questions to ask yourself about site planning:
- Are the event services meeting the standards of your program or event?
- Can the venue accommodate you and your production, entertainment, A/V, sound, and other technical needs?
- Does the condition of the facility meet the high standards of your organization?
Be Aware of the Amenities and Restrictions of the Venue
Choosing the right kind of event space is no easy feat. You will see many factors that you need to consider in relation to what you need for your event and how long it will be, who is attending, if it’s for business or pleasure and so on. Some venues will also have restrictions in terms of catering, decorations or other aspects specific to the event. You may also see criteria when choosing vendors or suppliers – so be aware of all factors when deciding what works best with your budget and desired outcome!
Some amenities to consider are: good parking space, security personnel, catering service, floral arrangements, table and chair rentals, set up and clean up crew, etc.
Inspect Your Preferred Venue
An event planner should always ensure that the venue they are looking into is the right fit before entering in any contract. While pictures are important, there are many elements of a location which can only be properly understood when physically experienced. Asking for a tour ensures one gets to see everything from how many parking spaces there are to exactly where each entrance is located, or whether or not there are multiple entrances they might otherwise have overlooked! It is important to know what the venue has to offer in terms of comfort for your clientele.
Consider the Venue’s Reputation
A venue’s reputation for a successful event rest on its ability to provide a great service. This is often what separates a good event from a great one. The way a venue manages their staff and facilities – from the food service to the table placement, from the management staff to the client relationship, will live on forever in your memory.
Work on Your Budget
As someone who is tasked with planning an event, it could be impossible to figure out what venues offer the best value based on your specific needs if you do not know what your financial limitations are. We recommend that you work with an event planner who will help guide you through this process by giving you access to venues that will provide the features you want within your financial limits, rather than stressing over how in depth each element in your overall design plan should be. It’s in the best interest of both parties when there is transparency so early on in the process so no one feels frustrated or angry towards another party later on when things potentially might not go as planned.
As you can see, there are many things to consider when searching for the best event venues in Ghana. From bridal fairs to corporate events, you can be sure that these venues will accommodate your needs, regardless of the type of event you are hosting. We hope you find the best event venue for your upcoming event. If you need help finding the right venue, please feel free to contact us.
